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Decor Category
Party Basics
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Tea for You
Birthday Party Planning Guide

Exclusively at BirthdayExpress.com


The Tea For You design is perfect for honoring your little member of high society. Our party planning guide features a menu of fancy favorites and parlor games that will impress even the most discerning ladies-who-lunch. With this sweet theme, you'll soon know why there's always room for tea!

Party Checklist

4-6 Weeks Before the Party

  • Select Date:



    Plan a safe, inviting place for kids to have fun. Set time to 2-3 hours for young children, and 3-4 hours for older kids.

  • Create Guest List

    Just fill out the handy list in this guide!

  • Order Tea For You Party Supplies, 
Tea for You Favors & Activities

    BirthdayExpress.com is the place! You'll find over 150 party themes, with party pack options for all of them. Expecting more guests? Choose our Pack Add-On option

  • Order Birthday Costume/Outfit & Gifts

    BirthdayExpress.com has lots of fun choices. Look for our costumes, T-shirts, hats and special birthday gifts designed to match our party themes.

  • Book Entertainment (optional)

2 Weeks Before the Party

  • Order Cake

    Schedule to pick it up one day before the party.

  • Mail Tea for You Invitations

    Let the birthday child help by adhering the stamps and putting the invitations in the mailbox.

  • Create List of Parent Phone Numbers

    Keep on hand in case of emergency.

  • Plan Party Menu

    Check out the recipes in this guide. Ask parents if kids have any food allergies.

  • Choose Party Games & Collect Party Supplies

    This guide has ideas that match your party theme!

2-3 Days Before the Party

  • Prepare Cameras

    Check batteries. Charge video camera. Buy film or video cards. Get Birthday Message Cameras for the kids to use.

1 Day Before the Party

  • Make Food & Drinks, Bake/Get Cake, Buy Ice

    Set out chilled/heated foods just before kids eat.

  • Childproof & Decorate Party Area

    Remove breakable items and objects that could prevent guests from moving freely. Decorate with balloons, crepe paper, and other items included in your party pack.

  • Set Up Party Games, Fill Favor Boxes & Piñatas

    Invite your party child to help!

Party Day!

  • Fill Birthday Balloons with Helium

After the Party

  • Send Birthday Thank-You Notes

    Include party photos!


Spoonful of Sugar Relay Race


  • Plastic spoons
  • 2 tea cups
  • Table
  • Sugar cubes

Get your tea party started with a teaspoon race! Split your guests up into two teams and give each child a plastic spoon. At the end of the relay course, set up a table with two tea cups (one for each team). Each person gets a turn at taking a spoon full of sugar cubes down the course and placing them in the tea cup. The team that fills the tea cup with sugar cubes the fastest, wins a prize!

Musical Chairs

Being seated for a long time can prove to be challenging after drinking lots of sweet tea! This classic party game helps burn off some of that extra energy! Start by removing one chair from the table. Then, queue the classical music and instruct the players to walk around the table. Once the music stops, have everyone find an empty chair. The player without a place to sit leaves the game. Remove one more chair and repeat. The last player with a chair wins a prize!

Fan Appreciation


It gets warm under those layers of ribbons and pearls! Bring on the breeze with these fancy favors! Set up a craft table in the party area. Instruct your little ladies to decorate each side of the paper to their liking. After their masterpieces have been created, fold the paper accordion-style. Fasten one end of the fan with tape to create a handle. What a beautiful way to keep cool under the collar!

Make an Entrance


You don't just drink tea, you dress for it! When your guests arrive, set up a dress-up station outside of the party area. Let the girls pick their pretties and get them ready to make an entrance! Have a parent (or another super fun adult) announce the presence of each "little lady". Make the introductions grand! For example: "Lady Elizabeth has arrived! She's pretty in pink and dressed to impress!" Be sure to save the birthday girl for last!


Tea Party Cake


  • 1 box cake mix (your choice of flavor)
  • 1 container of vanilla frosting
  • 1 can of pink decorating frosting


Bake the cake, as directed on the package, in a non-stick baking pan. Cool completely and remove the cake from the pan. Frost the entire cake with vanilla frosting. Using the pink decorating frosting, pipe a border around the top and bottom edge of the cake. Place the Tea For You Candles in the center of the cake. Makes a great centerpiece for your table of delicate delicacies!

Cucumber Sandwiches


  • Wheat cocktail bread slices
  • 2 – Cucumbers
  • Pepper (optional)
  • 1 – 8 oz. tub of cream cheese
  • 1 teaspoon dried dill
  • 1 - Italian dressing mix packet

Prepare the cream cheese mixture the night before the party (allowing the mixture to chill overnight will help develop the seasoning flavors). In a small mixing bowl, combine the cream cheese, dill and Italian dressing mix. Chill for at least 4 hours. On the day of the party, begin by prepping the cucumbers. Wash your cucumbers and run a fork down the skins, creating a scalloped edge. Cut the cucumbers into very thin slices. Set the cucumbers aside (Pro-planner Tip: While setting up the sandwich foundations, place the cucumbers on a sheet of paper towel to soak up the excess moisture). Lay down your cocktail bread slices (2 for each sandwich) and begin spreading a thin layer of the cream cheese mixture over each one. Next, add one or two slices of cucumbers to half of the slices. Sprinkle black pepper over the tops of the cucumbers and assemble the sandwiches. Serve on a pretty pink tray!

Sophisticated Sweet-tarts


  • 1 – Roll of refrigerated sugar cookie dough
  • 1 – Package (8 oz.) of cream cheese, softened
  • 1/3 cup confectioners' sugar
  • 1/2 teaspoon vanilla extract
  • 1 cup quartered strawberries
  • 1 cup blueberries
  • 1 cup raspberries
  • ½ cup of peach preserves

Preheat your oven to 350 degrees. Grease a 12-inch pizza pan with cooking spray. Form the tart crust by pressing pieces of the refrigerated cookie dough into the pan, Once you have created an even layer, bake for 16-19 minutes (until golden). Let the crust cool completely. In a small mixing bowl, beat the cream cheese, sugar and vanilla extract on medium speed until the mixture is light and fluffy. Spread the cream cheese mixture over the top of the cooled crust, adding the fruit on top. Brush the top of the fruit with the peach preserves. Chill for at least 1 hour before serving.

Sugar and Spice Sweet Tea


  • 2 cups of boiling water
  • 6 tea bags
  • 6 cups of cold water
  • 3/4 cup sugar
  • 2 cinnamon sticks
  • A pinch of baking soda

In a glass pitcher, add a pinch of baking soda to the boiling water. Next, combine the tea bags and cinnamon sticks to the water. Cover the pitcher and let the contents steep for 15 minutes. Discard the used tea bags and stir in the sugar. Once all of the sugar has dissolved, add the cold water. Serve in tall glasses with lots of ice and fruit garnish.

Glance through the list below to see if you're missing any important items. Many can be found on the party theme page.

Print This Party Planning Guide Now

Open this free party planning guide as a PDF document for printing. Keep it handy to help make your party planning easy!

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